Privacy

What we collect, and what we do with it.

Last updated November 4, 2026 · Draft, not yet in force

Scout & Cast is a booking and trip-management tool for fishing guides, run by one person. This page says what it holds about you, why, who else touches it, and how to get it back or have it deleted. It is written to be read, not to be scrolled past.

[LEGAL REVIEW: this whole page is a draft written from the code. The facts about what the software does are checked; the legal framing is not. Have a lawyer read it, or at least decide the four marked items, before it goes live.]

Who this covers

Two kinds of people use Scout & Cast: guides, who set up a service and sign in, and anglers, who request a trip and are given a private trip page without making an account. A few things apply to anyone who reads the public site.

What we collect from guides

• Your name and email address, to sign you in. There is no password; we email a code and a link.
• Your service: its name, where it runs from, the trips you offer and their prices, the waters you list, your photos, your own words about the service, and the contact details you choose to show on your public page.
• Your trips: the angler on each, the days, where you meet, what you charge, and the payments you log by hand (who, how much, how, and the day). We never hold a card number; nothing on the site charges one.
• Your trip log: the spots you mark on the water, with their GPS position, the fish you log, and the photos you take. Photo files have their location metadata removed before they are stored, so a photo can never carry a spot out with it.
• Your messages with anglers, and copies of the emails the site sends on your behalf.
• Credential documents you upload for verification, such as a guide license or insurance certificate, and whether we checked them with the issuer.
• Your team: who you invite, and their role.

What we collect from anglers

• What you put on the request form: your name, email address and phone number, how many people are coming, the days you could go, and anything you write in the note. This goes to the guide you asked; that is what it is for.
• Anyone you add to your group: their name, and their email or phone if you give it, so they can be sent their own trip page.
• Your answer to the fishing-license question on your trip page.
• Messages you send the guide from your trip page or by replying to an email.
• Whether you ticked the box asking for occasional news from Scout & Cast. That box is off unless you tick it, and we keep a record of when and where you did, so we can show it if asked.

What we collect from anyone on the site

• The ordinary server logs any website keeps: the address your request came from, the page, the time, your browser. Our host keeps these for a short period for security and debugging.
• If you answer the “does this ramp belong to this water?” question on a water page, a one-way hash of your request so you can’t vote twice. We cannot turn it back into you.
• Nothing else. There is no advertising, no tracking pixel, and no analytics script.

Why we hold it

To run the trip: so a guide can answer a request, an angler can find the meeting spot, a reminder can go out the day before, and a recap can be sent afterward. To sign guides in. To send the emails each of those steps needs. And, only when you asked for it, to send occasional news.

We do not sell personal information, and we do not share where anyone fishes or what they caught with any third party, for any reason. That promise is on its own page.

Who else touches it

A few services run under the site. Each one sees only what it needs to do its job, and none of them gets the data for their own use.

• Supabase stores the database, the sign-in system and uploaded photos and documents.
• Vercel hosts the site and keeps the server logs.
• Resend sends every email the site sends and receives the replies, so a reply to a trip email reaches the guide. If you asked for news, your address is on a list there too.
• Mapbox draws the maps. Loading a map sends your browser’s address to Mapbox, as loading any map does.
• The National Weather Service and the U.S. Geological Survey provide forecasts and river gauges. We ask them about a water, never about a person.
• Anthropic drafts the descriptions on water pages from public state data about the water. No personal information is sent.

Who can see what

• A guide, and anyone on their team with the right role, sees everything about their own trips, including the angler’s contact details and messages.
• An angler sees their own trip page: the plan, the messages, the recap, and the names of others in their group. They never see the guide’s notes, the money, or anything about another trip.
• The public sees a guide’s public page, if the guide turned it on: what the guide chose to put there. Never a spot, a catch, an angler or a payment.
• Trip pages and recaps are behind private links and are not indexed by search engines.

Cookies

Two, both for guides who sign in: the session that keeps you signed in, and one that remembers which service you were last working in. Anglers get none. There is no cookie banner because there is nothing to consent to.

How long we keep it

[DECISION NEEDED: retention. The code keeps everything until it is deleted by a guide or by us; nothing expires on its own. Decide whether trip data and messages are kept for as long as the guide’s service exists, what happens to an angler’s details after their trip, and how long credential documents stay after a guide leaves. The messaging guide’s open question about what a guide takes with them when they leave is the same question.]

Your choices

• Every email from the news list has an unsubscribe link, and it works at once.
• A guide can edit or remove almost everything about their service from the dashboard, and can turn their public page off.
• Anyone can ask for a copy of what we hold about them, or ask for it to be deleted, by emailing tyler@scoutandcast.com. One person reads that address, and you’ll get an answer from him, not a form.

[DECISION NEEDED: a response time for data requests, and what deletion means for a trip the guide still needs a record of. [LEGAL REVIEW: whether any state or regional privacy law applies at this size, and what rights it adds.]]

Children

[DECISION NEEDED: an age floor. Anglers under 18 often come on trips as part of a group an adult organized; the group feature already lets the organizer add them without an email. Decide whether the request form itself is adults only.]

Changes

When this page changes, the date at the top changes with it. If a change matters to you, signed-in guides hear about it by email.

Contact

tyler@scoutandcast.com. The terms are on their own page.